MAINTENANCE OF BOOKS OF ACCOUNT

MAINTENANCE OF BOOKS OF ACCOUNT :-- As per section 128 of the companies

Act 2013, every company should prepare and keep at its registered office books

of account and other relevant books and papers and financial statement for every

financial year which give a true and fair view of the state of affairs of the

company, including that of its branch office or offices, if any, and explain the

transactions effected both at the registered office and its branches and such

books should be kept on accrual basis and according to the double entry system

of accounting.

Provided further that the company may keep such books of account or other

relevant papers in electronic mode in such manner as may be prescribed.

Maintenance at place other than registered office:-it is the duty of the company

to inform the registrar of companies within 7 days of the decision in case the

board of directors decide to maintain books at place other than the registered

office.

In case of branch office :- where a company has a branch office in India or outside

India, it should be deemed to have complied with the provisions of the act, if

proper books of account relating to the transactions effected at the branch office

are kept at that office and proper summarised returns periodically are sent by

branch office to the company at its registered office or such other place as as the

board of directors have decided.

Statutory books : the following statutory books are required to be maintained

by a company under different sections of the companies Act 2013:

a. Register of investments of the company held in its own name.

b. Register of charges

c. Register of members

d. Register of debenture holders

e. Minute books

f. Register of contracts, or arrangements in which directors are interested.

g. Register of directors and key managerial personnel and their shareholding

h. Register of loans and investments by the company.

i. Registers and documents relating to the issue of shares are:

1. Share application and allotment book

2. Share call book

3. Certificate book

4. Register of members

5. Share transfer books 6. Dividend register

ANNUAL RETURN:- in accordance with section 92 of the companies act 2013,

every company should prepare an annual return in the form prescribed by the

companies Act 2013 signed by a director and the company secretary, or where

there is no company secretary, by a company secretary in practice.

Provided that in relation to one person company and small company, the annual

return should be signed by the company secretary, or where there is no company

secretary, by the director of the company. The annual return should be filed with

the registrar with in 60 days from the day on which each of the annual general

meeting is held.